Practical guide ·
What to Prepare Before Requesting a Moving Estimate
A practical checklist for describing your inventory, access conditions, and questions before comparing moving estimates.
A useful moving estimate begins with a clear description of the move. Whether you speak with a company or use an online form, keeping the same information at hand makes it easier to ask follow-up questions and compare responses. An early estimate may change when important details are confirmed.
Make a room-by-room inventory
List furniture, appliances, boxes, and items that may need special handling. Note anything you plan to sell, donate, or move yourself so it is not counted by mistake. If you are unsure whether an item will go, mark it as undecided rather than leaving it out silently. Photos and approximate dimensions can help you describe bulky pieces, but ask the provider what information it actually needs. Keep a copy of the inventory you shared.
Describe access at both ends
Record the origin and destination, your preferred moving window, and any timing restrictions you know about. Consider stairs, elevators, parking, narrow entrances, and building rules at each address. If you do not know whether a loading area is available, identify that as a question to resolve. Changes in access or inventory can affect the work involved, so update the provider before relying on an earlier estimate.
Ask what the estimate covers
Request a written explanation of the services included, possible additional work, and when a final quote will be confirmed. Ask who would perform the move, how changes are approved, and what cancellation terms apply. Compare estimates against the same inventory and service requirements; a lower figure may describe a different scope. Keep written answers together with your notes before making a booking decision.
Use this checklist with any provider you are considering. To explore Boxby’s current information and confirm its services and terms, visit the Boxby homepage.